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Schedule, Deadlines & To Do’s

Show Schedule

MOVE-IN                               
DATE                                            HALLS                                      TIMES
Tuesday, January 7                     3A-E #                                      8 am – 5 pm
Wednesday, January 8               3A-E #                                      8 am – 5 pm
Thursday, January 9                   1B-C & 3A-E #                         8 am – 5 pm
Friday, January 10                      1A-C & 3A-E                             8 am – 5 pm
Saturday, January 11                 1A-C & 3A-E, River Pavilion     8 am – 9 pm

# = select companies only 

Note: Anyone needing access to the halls prior to registration opening must pick-up a wristband to gain entrance (companies without an insurance certificate on file will be denied access to the hall).

Move-in/out schedule by booth for Levels 1 and 3.

EXPO HOURS
DATE                                            TIMES
Sunday, January 12                    10 am – 5 pm
Monday, January 13                   9 am – 5 pm
Tuesday, January 14                   9 am – 4 pm


MOVE-OUT
DATE                                              TIMES
Tuesday, January 14                     4 pm – 11:59 pm  For hand-carry items only
Wednesday, January 15               8 am – 12 pm        Level 1 only
                                                       8 am - 3 pm           Level 3 only
Thursday, January 16                   8 am - 12 pm         Level 3 only


Move-in/out schedule by booth for Levels 1 and 3.

Click here for Full Meeting Agenda
 

Important Deadlines

Download your TO DO list here! (PDF)

Contact the vendor directly with questions concerning services, deadlines or forms.

DATE

SERVICE

VENDOR

2019

September 13

Big Ideas Session Form Due

NRF

September 30

Island Booth Schematics Due (Applies to Island Booths Only)

Anna Fassano

October 24

Product Categories Due

NRF

November 4

Company Profile Due

NRF

November 11

Experient Lead Retrieval (Early-bird Discount Deadline)

Experient

November 18

Group Block: Names and Dates for Hotel Reservations Due (for 10+ rooms)

MCI

November 26

Experient Lead Retrieval (Pre-Meeting Discount Deadline)

Experient

November 27

First Date Advance Warehouse Shipments Accepted

Freeman

December 6

EAC Forms (Exhibitor Appointed Service Contractor)

Fassano & Company

December 12

Carpet, Furnishing, Signs, Rental Exhibits Orders Due (Discounted Rates)
Payment & Credit Card Authorization Form
(ALL EXHIBITORS MUST RETURN THESE FORMS)
Audio Visual & Computer Equipment Order Form Due
Exhibit-transportation Form Due

Freeman and
Freeman AV Services

 

December 13

Special Security Officer Order Form Due

Javits Convention Center

December 13

Big Ideas: Final Date for Title or Description Updates

NRF

December 13

Certificate of Insurance Form Due

Fassano & Company

December 18

Individual Hotel Reservations Deadline (for 1-9 rooms)

MCI

December 18

Catering Orders Due

Levy

December 20

Floral Orders Due – Early Rate

Convention Plant Creations

December 27

Final Date Advance Warehouse Shipments Accepted
Meeting Room and Off-site Events Request Due
Deadline for any registration cancellations (no refunds after this date)

Freeman
MCI
Experient

December 29

Utility Orders Due (discounted rates) - Includes Cleaning, Electrical, Plumbing & Telecommunications

Javits Convention Center

2020

January 3

Non-Expo Hours Pass Request Form Due
All exhibit and sponsorship invoices must be paid in full to avoid having freight withheld.

NRF

January 7

First Date Direct to Show Site Shipments Accepted
(targeted move-in date for select companies only)

Freeman

January 14

Final Date Direct to Show Site Shipments Accepted

Freeman

February 14

Final Date to Submit Post-Show List Usage Request Agreement
(optional promotional opportunity)

NRF