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Exhibitor Special Request Forms

Exhibit Appointed Contractor (EAC)
Submission Deadline: December 6, 2019

An exhibitor-appointed contractor (EAC) is any company (or individual) that is hired to install/dismantle/provide service to an exhibitor at NRF Big Show 2020 (e.g., installation/dismantle contractors, booth designers, non-official florists, furniture suppliers, laborers, etc.).


Florals & Plants
Submission Deadline: December 20, 2019

Enhance your booth with floral arrangements and/or plants which you can order through Convention Plan Creations.

Exhibitors are responsible for informing all appointed contractors of the rules, requirements and regulations and for ensuring their compliance.



Booth Payments: Final deposit amounts must be paid in full by June 30, 2019 for those contracted prior to that date; all new contracts must be accompanied by 100% of the space charge.

Sponsorship Payments: All contracts must be accompanied by100% of the order charge.

View or pay your current invoice using your company password. Invoices not paid in full by January 3, 2020, will risk having their freight held at the dock. If you have lost or forgotten your password, there is a link on the page to recover your password.


Non-Expo Hours Passes

Submission Deadline: January 3, 2020

Exhibitors planning an event or meeting at their booth before or after scheduled show hours must complete this form for approval by January 3, 2020. Exhibitors will be notified of the time and location of where passes can be obtained on-site. In addition to a non-Expo hours pass, all guests must be registered for NRF 2020, and must display their badge in order to enter the Expo hall.

Important Notes:  Someone from your company, with an exhibitor badge, must meet your guests at the designated start time at the entrance to the Hall to escort the group to your booth. If you have any stragglers, a company representative (with a badge) must wait behind at the entrance to escort the late arrivals. If your meeting involves more than 20 people, you will need to order security for your meeting.


Off-site Meeting Request Form

Submission Deadline: December 27, 2019

All requests for function space in an official hotel must be reviewed and approved by NRF and are permitted during the dates and times listed below. Please submit this form  by December 27, 2019 to  MCI USA .

Permissible Dates & Times


Saturday, January 11


Sunday, January 12


Monday, January 13


Tuesday, January 14


Before 4:30 pm or
After 8 pm

Before 8 am or
After 5:30pm

Before 8 am or
After 5:30pm

Before 8 am or
After 4:30pm

Questions about Meeting Space? Contact one of the following at MCI USA for assistance:
Amanda Bender at 972-349-7327 or Michelle Reed at  972-349-5540